Email Client Settings
An email client is the program used to read and send email, whether it be on a desktop, laptop, tablet or smartphone. All email clients require setup information in order to work. The information required is typically the same from one email client to another, however the manner in which it is entered does often differ.
Email clients can also be configured to support Calendar, Contacts, Tasks and other features.
Which Connection Type to Use
Most users will want email to appear and be synchronized across more than one device, such as desktop and phone. Many users will also benefit from calendar and contacts synchronizing across more than once device as well.
If you mail client supports an Activesync type of connection, this single connection will provide access to and synchronization for email, calendar and contacts.
If your mail client does not support Activesync, use a combination of IMAP for email, and CalDAV and CardDAV for calendar and contacts, respectively.
Whether using Activesync, or a combination of IMAP, CalDAV and CardDAV, you will have full access and synchronization of email, calendar and contacts. Additionally, you can mix and match connection types as need based on the mail client installed on each of your devices.
| IMAP | CalDav | CardDAV | TaskDAV | ActiveSync | ||
|---|---|---|---|---|---|---|
| Calendar | Contacts | Tasks | Email + Calendar + Contacts + Tasks | |||
| Windows | Outlook | ☑ | ☑ | |||
| Windows | Windows Mail | ☑ | ☑* | |||
| Windows | Thunderbird | ☑ | ☑ | ☑ | ☑ | |
| MacOS | Apple Mail | ☑ | ☑ | ☑ | ☑ | |
| MacOS | Outlook | ☑ | ||||
| MacOS | Thunderbird | ☑ | ☑ | ☑ | ☑ | |
| iOS | ☑ | ☑ | ☑ | ☑ | ||
| iOS | Outlook | ☑ | ☑* | |||
| Android | ☑ | ☑ | ||||
| Android | Gmail | ☑ | ☑ | |||
| Android | Samsung Mail | ☑ | ☑ | |||
| Android | Outlook | ☑ | ☑* | |||
| Android | Thunderbird | ☑ | ☑ | ☑ | ☑ | |
| Android | Nine | ☑ | ☑* |
*Some mail clients may refer to Activesync as Exchange Activesync or simply Exchange. These connection types differ from Microsoft Exchange connections, and are not interchangeable.
Connection Settings
If you are already familiar with setting up a new email account in your client, you may wish to simply refer to the general settings listed below.
Specific email client setup instructions can be found in the menu tree to the left.
| IMAP | Activesync | WebDAV (CalDAV / CardDAV / TaskDAV) | POP3 | |
|---|---|---|---|---|
| Username | Full Email Address | Full Email Address | Full Email Address | Full Email Address |
| Password | Your Password | Your Password | Your Password | Your Password |
| Incoming Mail Server | securemail.webnames.ca | securemail.webnames.ca | securemail.webnames.ca | securemail.webnames.ca |
| Incoming Server Port | 993 | 443 | N/A | 995 |
| Incoming SSL/TLS | Enabled | Enabled | Enabled | Enabled |
| Outgoing Mail Server | securemail.webnames.ca | N/A | N/A | securemail.webnames.ca |
| Outgoing Server Port | 587 (Optionally, port 465) | N/A | N/A | 587 (Optionally, port 465) |
| Outgoing SSL/TLS | Enabled | N/A | N/A | Enabled |
Differences between IMAP, Activesync and POP3
Webnames.ca currently offers three types of SSL
Transport Layer Security (TLS) and its predecessor, Secure Sockets Layer (SSL), are cryptographic protocols that provide communication security over the Internet.[1] TLS and SSL encrypt the segments of network connections at the Application Layer for the Transport Layer, using asymmetric cryptography for key exchange, symmetric encryption for confidentiality, and message authentication codes for message integrity. encrypted email client connectivity: POP3,IMAP and Activesync. The differences, pros and cons of each are outlined below.
Articles for the setup of various emails clients via these methods can be found in the Table of Contents to the left.
IMAP
IMAP connectivity results in your email client downloading email from our mail server to your computer, however a copy of the email is retained on our mail server until such time that you delete the email from your computer.
- Advantages: Email can be accessed from multiple email clients and/or webmail simultaneously.
- Disadvantages: As emails are not removed from our mail servers until they are manually deleted in your mail client, mailbox storage limits could become an issue over time.
Activesync
Much like IMAP, Activesync allows for the full synchronization of mail between multiple email apps and devices. Activesync also goes further to allow for calendars, contacts and tasks to be synchronized as well.
- Advantages: Email, Calendar and Contact can be accessed from multiple email clients and/or webmail simultaneously.
- Disadvantages: Like IMAP, as emails are not removed from our mail servers until they are manually deleted in your mail client, mailbox storage limits could become an issue over time.
POP3
POP3 connectivity results in your email client downloading email from our mail server to your computer. Once downloaded to your computer, the email no longer exists on our mail server.
- Advantages: Mailbox storage limits (on our mail server) are typically never an issue.
- Disadvantages: Email cannot be accessed via webmail, nor another device, once downloaded to your computer.